AIACC Project Development Workshop: Climate Change Vulnerability and Adaptation

Notes for Participants on Course Preparation

1. POSTERS
Each project team is asked to put together a poster to present during the buffet reception on the first evening of the course. We suggest that you use the poster that you prepared for the AIACC Kick-off meeting in Nairobi and update it if necessary to reflect any new developments in your project plans. The poster session is an opportunity to learn about other projects and to communicate to others about your project. There will be poster board available in Trieste -- 50 cm x 70 cm. If you wish you may simply print parts of your poster on regular size paper, bring them with you to Trieste, and attach to the poster board for the reception. You should assemble your poster during the lunch or coffee breaks on the first day (see Sara or Sheila for materials).

2. PRESENTATION; FIRST OF TWO
A number of the participants will make short 10-minute presentations on their projects on Day 5 (Friday 7 June). The presentations could include an overview of the current project design, as well as experiences/progress to date in initiating the projects. The presentations will be voluntary and you will have an opportunity during the first week to sign-up to give a presentation. About 12 participants will make presentations. Some initial preparation for this presentation should be done before coming to Trieste. There will be time in Trieste for you to put the finishing touches on your presentation and to reflect any of the themes of the first week.

3. PRESENTATION: SECOND OF TWO
ALL project teams are asked to make a presentation on Day 11 (Thursday 13 June). During the two weeks in Trieste, you will be asked to prepare a project design, starting from your current work plan and incorporating some of the ideas and approaches that will be explored in the workshop. The project designs should include an outline of the objectives, methods, tools and data of each of the main project components (e.g. vulnerability assessment, impacts modelling, adaptation assessment, scenario development, stakeholder engagement) and a 'map' linking the main project components (identifying the key data sets, information that gets passed from one project component to another, strategy for managing uncertainties, and tools/means for synthesis). Each team will have about 20 minutes to make a presentation highlighting one or two aspects of their project design.

You can prepare in advance for the project design and presentation by sketching out your main project components and assembling what relevant data and information you can. But most of the work will need to be done during the workshop as the intent is for you to incorporate new ideas into your plans. The workshop program includes some scheduled time for you to work on your project design. In addition, there is unscheduled time during the 2-hour lunch breaks and evenings during which you may work on your projects.

4. PREPARATORY READINGS
UNDP has had several technical papers written to flesh out some of the details of the Adaptation Policy Framework. These draft papers can be obtained from the UNDP website (http://www.undp.org/cc/apf_outline.htm). Time permitting, it would be beneficial for you to read one or two of the papers before coming to Trieste.

5. THINGS TO BRING
a) A lap top if possible, with appropriate plug adapter. Not essential, but it would be helpful if each team had one lap top to use for working on their project design, presentations etc. There is a computer lab with 25 desktop computers that you will have access to during the normal working day.
b) Data -- bring any data that you may want to work with while in Trieste (vulnerability indicators, socioeconomic variables, baseline climate, etc.).
c) Electronic files that would help you with presentations (e.g. schematic diagrams that are labor intensive to recreate).
d) Materials, information, data from related work you've done that might be interesting to present to others during informal sessions.
e) Your project work plan or project proposal document.